Every company faces constant challenges with managing the information that its employees generate. The ubiquity of devices and increasing availability of low cost storage encourage people to generate unprecedented numbers of copies of the files they create – many of which they don’t even realize they are creating.
To manage all this information, several tools exist: email, content management systems, file servers, cloud storage, enterprise messaging and social networks, and many others. All of these can be valuable, but they have limitations. Multiple versions of files proliferate throughout an organization, often without means of tracking them. Email messages are sent with file attachments that are also not tracked and sometimes not properly saved on employees’ devices. Multiple people will revise documents in parallel, leading to conflicts and lost changes. The ability to search across multiple copies and versions of files is often limited, as is enterprise-wide file search in general. Standard tools rarely give organizations the ability to monitor how documents and document templates are used over time.
Fasoo has introduced Wrapsody, a new approach to content management, to address these issues. Wrapsody is based on a file-centric approach: it links files with metadata to enable automated content synchronization and version control management beyond repositories, and to identify files wherever they reside rather than only being available within repositories that employees may use inconsistently.